Improving Efficiency Through Workflow Automation
Manual Workflow processes are increasingly becoming automated as a result of digital technology and innovative software tools. As a result, workers everywhere – from the warehouse to the office – have replaced tedious, manual tasks for much more critical duties. In fact, according to a recent analysis: among business processes, 60% of occupations could save up to 30% of their time with Workflow Automation.
By streamlining internal processes, your organization can, too, achieve optimal productivity and business growth. In this post, we’ll explain why Workflow Automation is vital for your business and how to automate your internal workflows strategically.
What is Workflow Automation? And Why Does it Matter?
Workflow automation is a created series of mechanized actions, used to improve everyday business processes. Essentially, the goal of workflow automation is to replace manual and paper-based processes with integrated technologies. Once implemented, these tools are proven to enhance productivity, efficiency, and the customer experience.
By automating tasks, your business can operate at a productivity level that yields fruitful results. From reducing errors and reducing waste to increasing productivity and expanding capabilities, the benefits of workflow automation are endless. Therefore, it’s critical for you, as a business, to learn how to achieve workflow optimization. Below are step-by-step instructions on how to automate your workflow.
How to Automate Your Workflow
Although helpful, automation doesn’t require sophisticated tools to get started. In fact, we recommend starting simple so that errors can be corrected, and results can be measured. Therefore, start your automation journey by mapping the workflow of your given process and highlighting ways to reduce observed redundancies and inefficiencies.
Also, as you examine your workflow, pay attention to straightforward processes that deal with repeatable and predictable actions. For example, handoffs, status updates, and schedule change notifications are all highly appropriate functions for starting your automation journey. These kinds of scenarios can be automatically triggered and communicated.
Once you’ve identified a process to automate, there are several essential steps you can easily follow. First, identify the process owner. They will help define scenarios and outcomes clearly. Next, clarify the goal of automating the task and get the history lowdown of your workflow. Then, diagram the flow to format compliance. Afterward, measure the current process to establish metrics and key performance indicators.
Finally, test your automation in a trial environment and run a variety of scenarios. After you’ve tested automation with the task owners, go live, and measure the automated process against your previous metrics. Continue to use these newfound benchmarks for auditing and assessing the levels of workflow success.
In the end, workflow automation is a powerful solution to your incongruent business results. With online software solutions, you can map your work processes, eliminate waste activities, and improve productivity.
If you’re new to workflow automation, Katalyst Software Services Limited can lend a hand. Partner with us to begin your digital transformation journey today.
